Job Description
A well-established and successful real estate, construction, and construction management company is seeking a skilled and detail-oriented Bookkeeper/Accountant/Office Manager to maintain accurate financial records, oversee day-to-day financial transactions, and provide support for various administrative tasks. This role offers a great opportunity to join a dynamic team that values precision and efficiency.
Key Responsibilities:
Financial Record-Keeping: Accurately record all day-to-day financial transactions, ensuring completeness and accuracy.
Payroll: Process weekly payroll for employees.
Accounts Receivable/Payable (AR/AP): Manage both AR and AP processes, ensuring timely payments and collections.
Bank Account Reconciliation: Perform monthly reconciliation of bank accounts to ensure accuracy.
Supplier Accounts: Maintain supplier accounts by verifying, posting transactions, and reconciling accounts as needed.
Invoicing: Create and manage invoices, ensuring accurate billing.
Document Filing & Record Management: Maintain well-organized records by filing documents and ensuring their availability for audits and reporting.
Financial Reporting: Prepare monthly financial reports and assist with year-end financial closing.
Policy & Procedure Maintenance: Ensure that bookkeeping policies and procedures are up to date and followed.
Support for Construction Projects: Assist in providing necessary documentation and coordination for ongoing construction projects.
Other Duties as Assigned: Complete any additional tasks as requested by supervisors, contributing to the smooth operation of the office.
Key Tasks:
Obtain and process primary financial data for accounting records.
Perform data entry and administrative tasks as required.
Run weekly payroll and assist with general office tasks, such as sorting and distributing mail.
Create and manage invoices, tracking payments and ensuring proper follow-up.
Maintain insurance certificates and assist with audits, both internal and external.
Manage accounts payable and receivable, including organizing cash flow projections.
Produce 1099 forms for subcontractors and other IRS year-end requirements.
Oversee the monthly accounting close process, ensuring all necessary reconciliations and documentation are completed.
Manage the verification, logging, and mailing of checks, with special handling for urgent payments.
Collaborate with vendors to ensure payments are processed on time.
Qualifications:
Previous experience in accounting, finance, or a related field is required.
Strong knowledge of GAAP and accounting principles.
Ability to prioritize tasks, manage time effectively, and multitask in a fast-paced environment.
Strong organizational skills with a keen eye for detail.
Experience using QuickBooks and Appfolio is highly preferred.
Experience with AIA documents is a plus.
Excellent communication, customer service, and interpersonal skills, especially when interacting with both technical and financial professionals.
AA or BS/BA degree in Accounting, Business, or a related field is preferred.
Experience in accounts payable, expense reports, and financial document management is required.
Why You Should Apply:
This position offers a unique opportunity to play a key role in a growing and diverse company. If you're someone who thrives in an organized, dynamic environment and has a passion for keeping financial records in top shape, we would love to meet you!
Employment Type: Full-Time
Salary: $ 80,000.00 100,000.00 Per Year
Job Tags
Full time, For subcontractor, Immediate start,