Job Description

Acara Solutions is seeking an Office Coordinator to work with our client in San Francisco, CA.

Pay: $27.00 - $33.00/hour

Schedule: Monday - Friday 9:00am - 5:00pm

Location: 100% Onsite

Job Type: Contract (6-12 months, depending on business needs)

Job Summary

We are seeking an organized, detail-oriented, and proactive Office Coordinator on a contract basis to support the daily operations of our office. The ideal candidate will ensure a smooth and efficient office environment, manage administrative tasks, and act as a key point of contact for both internal and external stakeholders. The Office Coordinator will play an essential role in facilitating communication, organization, and the overall functionality of the office. 

Key Responsibilities

● As needed, serve as the point of contact for office visitors, clients, and employees, providing a professional and welcoming experience. ,

● Coordinate and manage office supplies, ensuring inventory is maintained and ordering supplies as necessary. 

● Handle office maintenance requests, ensuring the office is clean, organized, and well-equipped. 

● Prepare and organize meeting rooms, ensuring all necessary materials, technology, and refreshments are set up. 

● Assist in managing office communication, including emails, phone calls, and mail distribution. 

● Help organize company events, team-building activities, or office celebrations. 

● Assist with data entry, document preparation, and other administrative tasks as needed. 

● Manage office vendors and service providers, ensuring timely payment and quality of services. 

● Support management with special projects and other tasks as assigned. 

● Other duties as assigned.

Job Requirements

Qualifications 

● Proven experience as an office coordinator, administrative assistant, or similar role. 

● Strong organizational skills with the ability to multitask and prioritize effectively. 

● Excellent communication skills, both written and verbal. 

● Comfortable with office technology, including phone systems, printers, and other equipment. 

● Ability to work independently and as part of a team. 

● Strong attention to detail and problem-solving abilities. 

● High school diploma or equivalent required; additional qualifications in office management or administration preferred

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are Equal Employment Opportunity and Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sexual orientation, national origin, genetic information, sex, age, disability, veteran status, or any other legally protected basis. The Aleron companies welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available upon request for applicants taking part in all aspects of the selection process.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.

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