Job Description
Job Details
Position Overview:
The Executive Assistant will provide comprehensive administrative and personal support to the CEO, ensuring both professional and personal responsibilities are seamlessly managed. This role requires a highly organized, proactive individual with exceptional time management skills, discretion, and the ability to balance a wide range of tasks in a fast-paced environment. This is NOT an entry level position .
Key Responsibilities:
- Administrative Duties:
- Manage the CEO’s professional and personal calendar.
- Scheduling meetings, appointments, family obligations, travel arrangements, etc.
- Prepare and organize meeting agendas, minutes, and follow-up actions for business and personal engagements.
- Handle correspondence, including emails, phone calls, and mail, ensuring timely responses.
- On-site from 8:30am-5:00pm, M-F.
- May be on-call outside of standard business hours.
- Personal Tasks:
- Coordinate and manage personal travel plans, family vacations, and other domestic arrangements (reservations, accommodations, etc.).
- Assist with personal tasks such as gift purchasing, event planning, and handling family-related matters.
- Maintain relationships with staff, vendors, and service providers to ensure the CEO's personal life is well-organized and runs smoothly.
- Organize & manage invoices and payments for personal purchases and household services.
- Project Management:
- Assist in coordinating and executing both professional and personal projects as directed by the CEO.
- Monitor project timelines and deliverables to ensure goals are met, both for the business and the CEO’s personal commitments.
- Communication:
- Act as a liaison between the CEO and internal/external stakeholders, including family members, personal contacts, and business associates.
- Prepare presentations, reports, and documents as needed for both business and personal matters.
- Office & Household Management:
- Maintain an organized office environment, including supplies, equipment, etc.
- Oversee and coordinate the CEO’s personal household management, including maintenance, contractors, and other service providers.
- Confidentiality and Discretion:
- Manage both professional and personal matters with the utmost confidentiality and discretion.
- Safeguard sensitive information, including family details, business operations, and financial matters.
Qualifications:
- Bachelor’s degree in Business Administration, Hospitality Management, or a related field preferred.
- 5+ years of experience as an executive assistant or in a similar administrative role, preferably in the hospitality or restaurant industry.
- Experience in providing personal assistance to a high-level executive, including managing personal life logistics.
- Exceptional organizational and multitasking skills, with keen attention to detail.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
- Ability to work independently and as part of a team in a fast-paced environment.
- A proactive and positive attitude, with the ability to anticipate the needs of the CEO.
Job Tags
Full time, For contractors, Work at office,