Job Description

Overview:

The award-winning Las Vegas-Clark County Library District is currently hiring for an Executive Assistant.

GENERAL SUMMARY

Under the general supervision of the Executive Director, the Executive Assistant performs varied, complex, and often confidential liaison and office administrative assistance to the Executive Director, Board of Trustees and associated staff. This is a professional, executive support position reporting to the Library District Executive Director.

Description of hours and wages :

The pay range for this position is $74,529 to $99,876 per year. Pay typically begins at the minimum of the pay range, and employees are eligible for annual merit and COLA increases per District policy.

This is a full-time (40 hours per week),  FLSA exempt position.

Application Deadline :

The application deadline for this position is 11:59 p.m. on Sunday, July 27, 2025. To be considered for this position, applications must be submitted prior to this deadline.

Interviews will be scheduled at the discretion of the Library District.

Responsibilities:

ESSENTIAL DUTIES & RESPONSIBILITIES :  

1. Plans and coordinates all Trustee meetings; attends, takes and transcribes minutes.

2. Assembles packets of materials for all Board of Trustees meetings and ensures the Executive Director, Trustees and Executive Council have meeting agenda materials and supporting documentation in a timely manner; ensures packet material is also available for public inspection.

3. Creates and maintains a detailed calendar of events, meetings and other activities requiring the Executive Director’s attendance; ensures the Director is cognizant of the calendar and has all required information and other materials for such functions.

4. Schedules meetings, makes travel arrangements and accommodations for the Executive Director, Board of Trustees and staff as assigned.

5. Represents the Executive Director at meetings or functions, and provides or obtains information.

6. Acts as the Executive Director’s liaison with Board members and follows-up with various District staff to ensure problems, complaints and concerns have been addressed.

7. Performs and alleviates administrative duties for the Executive Director and members of the Board of Trustees.

8. Relieves the Executive Director of administrative matters by assigning and following up on projects, transmitting information, and keeping informed of pertinent activities.

9. Prepares drafts, general correspondence, memoranda, agendas, minutes, reports and a wide variety of finished documents from stenographic notes, brief instructions or printed materials.

10. Creates database files, inputs and retrieves a variety of data and information and prepares reports utilizing a personal computer.

11. Proofreads reports, correspondence, forms and other related documents for accuracy, completeness, format, compliance with policies and procedures and appropriate English usage. 

12. Organizes own work, sets priorities and meets critical deadlines; ensures that such deadlines are met by other staff.

13. Researches and develops resources that create timely and efficient work flow; ensures that such deadlines are met by other staff.

14. Interacts extensively in person and over the telephone with District-wide staff and management, outside agencies, vendors and the general public.

15. Maintains office record keeping and filing systems, and a variety of statistical records.

16. Researches, compiles and summarizes a wide variety of informational and statistical data.

17. Sorts, reviews, assigns and prioritizes incoming and outgoing department mail.

18. Orders and maintains office supply inventory.

19. Provides for the maintenance of office equipment and follows-up on a variety of office administrative matters.

20. Receives and screens visitors and telephone calls, provides information and resolves complaints. 

Qualifications:

Training and Experience :

• • Associate’s Degree in Business Administration, Secretarial Science/Office Management, or a closely related field required.
  • At least four (4) years of secretarial experience which includes providing office and administrative support to management level staff required; or an equivalent combination of education, training and experience.
  • Typing skills, dictation skills, word processing and computer skills required. 

License, Certificate, or Requirements :

• • Possess, or have the ability to obtain, a valid Nevada Driver’s License at the time of hire.
  • Possess or have the ability to obtain and maintain a Notary Public commission issued by the State of Nevada at the time of hire.

Physical Requirements : 

Essential and marginal functions may require standing, walking, and frequent light lifting (5-10 pounds); occasional moderate lifting (12-20 pounds); bending, stooping, reaching, and pushing; minimal dexterity in the use of fingers, limbs, or body in the operation of office equipment; utilizing a keyboard, and sitting, or standing for extended periods of time. Tasks require visual perception, audio perception, and oral communications ability. Tasks are performed with infrequent exposure to adverse environmental conditions. 

*PLEASE NOTE: Meeting these posted qualifications does not necessarily guarantee an interview.

Benefits:

• Medical, dental, vision, and life insurance insurance.

• Nevada Public Employees Retirement System (PERS)

• 14 paid holidays, plus 1 additional floating holiday per year

• Paid vacation (18 days per year) and sick time (12 days per year)

• Tuition reimbursement

• For more details about employee benefits, please see

Pay Range: USD $74,529.52 - USD $99,876.29 /Yr. Position Type: Full-Time Category: Administration - Executive Job Location: Windmill Service Center Location : Address: 7060 W. Windmill Lane

Job Tags

Full time, Work at office, Currently hiring, Sunday,

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